UAN Employer Portal - Unified Employer Portal for EPF Employers
Starting Dec 2016, EPFO (Employee Provident Fund Organization) has brought new changes in UAN and ECR (Electronic Challan cum Return) system used by employers under the so called UAN 2.0 and ECR 2.0 versions. On Dec 17, 2016, govt closed down existing UAN Employer portal and released new UAN employer portal under the name of Unified Employer Portal (unifiedportal-emp). Alternate name of the employer portal is Employer E-Sewa.
Employers need to regularly report to EPFO about employees contribution of EPF, wages etc. With the introduction of new system, UAN has become mandatory and hence there is a change in the overall process used by employers to report EPF India deduction.
Unified Employer Portal for Employers (EPF/PF) - Esewa
This portal has following main features:
- Online Registration of Establishments (Employer Registration)
- UAN based simplified ECR (ECR Version 2)
- Online payment through multi-banking
- UAN Registration
Employer Registration - Online Registration OF Establishment (OLRE)
For registration, one need to go to unified employer portal website and click on 'Register your establishment at EPFO website' link and provide necessary information.
UAN Login for Employer
To login at UAN Employer portal, one will be required to enter the username and password. You can find more details on EPF Employer Login] Page.
If you forget the password, you can reset it. A OTP is sent to your mobile number to reset the password.
UAN Employer Portal - ECR (Electronic Challan cum Return 2.0)
There has been following primary changes in ECR filing:
Previously employers used to file ECR by mentioning details of the employee like their name and contribution. And only later need to apply for UAN. Now Employers will need to first get the UAN of the employee and only then they will be able to file ECR.
With new changes concept of member id has been removed and UAN has become the main key in the ECR. That is, with this change the money will credited against the UAN number.
New field of gross wages has been added and need to be submitted alongwith basic salary.
On the Unified UAN Employer portal, the employer will have following options after login on the site:
- ECR Upload (allows to upload both the regular monthly return and the arrear ECR file.)
- Direct Challan Entry
- View Challans
Typical flow used by employer will be:
- Upload ECR
- Prepare Challan
- Finalise Challan
Member UAN Registration (UAN Generation or linking)
On the employer portal, the employer can register the employee and generate UAN. There are two ways - Individual and Bulk.
Individual UAN Registration
Click On Member, followed by REGISTER - INDIVIDUAL and it will show the user registration form. Following information is asked:
- Previous Employment - yes or not
- Date of Birth
- Father / Husband Name and Relation
- Marital Status
- Date of Joining
- Monthly wage on Joining
- Details of KYC Documents - PAN, Aadhar etc.
Bulk UAN Registration
Bulk mode is used for registering a number of employees at one time. Under this, one can upload either a text file or zip file (containing one text file) with particular format.
Frequently Asked Questions about UAN Portal and ECR 2.0
Q: If the employer wants to pay the monthly ECR and arrears also, can he do so?
Answer - Yes, he can pay both. But both needs to be paid separately and file formats for both are different.
If you are looking for passbook or balance information, go to EPF Balance Check.